Here is the letter.
Web Link
Original post made by Michael G. Stogner, another community, on Aug 26, 2015
Comments (5)
This is the same John Ullom that was ordered by SSF Deputy Chief of Police to not turn on his Broadcasting device until the Harbor District meeting on 5/26/2015 was over.
Web Link
Harbor Commissioner Robert Bernardo and Nicole David have both publicly denigrated Commissioner Brennan for daring to question the Harbor District's misuse of funds and creative accounting.
Sadly others, including Supervisor Horsley, piled on Brennan and accused her of "overreaching her authority" because she strongly opposed a motion made by Commissioner David to approve spending more money on the IT contractor who sold the Harbor District multiple servers and firewalls but failed to deliver the hardware.
Sadly some of our elected reps prefer to shoot the messenger over confronting fraud. Thankfully local activists stepped in to help.
Sabrina Brennan lead the Transparency action, several people didn't like it.
This shows the efforts that staff went to, to avoid Transparency…….Harbor faces backlash over shredding request
Critics say move thwarts transparency
Posted: Thursday, January 23, 2014 3:12 pm
Posted on Jan 23, 2014
by Mark Noack
A request by San Mateo County Harbor District employees to shred years of documents sent critics into an uproar last week despite assurances that staff was only trying to free up space in office file cabinets. Commissioners voted to postpone the decision until the next meeting.
The proposal to destroy old records comes as harbor officials were fielding multiple requests for more details on their financials. Commissioner Sabrina Brennan announced last week the district was also the subject of a county civil grand jury investigation. Such investigations normally are not disclosed until a final report is complete.
With the district’s operations under a magnifying glass, Brennan and speakers questioned the timing and wisdom of destroying old documents. The item was put on the consent agenda, setting it on course for approval without discussion.
“This seems like an odd time for document destruction to be on our agenda,” Brennan said. “It would be unseemly to go forward with this at this time.”
The documents marked for shredding comprised 26 boxes, including three years of accounts payable records starting in 2005, two years of cashier’s checks, and an assortment of papers dating back to the 1980s. In a staff report, district Human Resources Manager Marietta Harris said all those records fell outside the district’s records retention requirements.
That turns out to be not entirely true. Critics discovered that the district’s records policy specifically protected several of the documents on the destruction list. Harbor staff had planned to shred old agendas, minutes and resolutions from 1984 even though those were required to be kept permanently. Cashier’s checks were supposed to be saved for 10 years, but the district listed two boxes of checks from around 2008 on the destruction list.
Hours before the commission meeting, harbor staff amended the list of what it planned to destroy. The district made an error by stating it would shred protected documents, Harris said, but she explained that most of the records were actually duplicates, not the originals. The cashier’s checks meant to be destroyed were actually receipts, she added.
“Some of our offices have gotten stacked with boxes,” she said. “We really just thought it was a good time to clean house. That was our only intent.”
While destroying old public documents may sound suspicious, it is a normal function for most government agencies. The California Secretary of State’s Office strongly encourages all local agencies to pass a retention policy spelling out the paperwork that must be archived and what can later be shredded.
The district last destroyed documents with board approval in 2011, Harris said. That round of file-cabinet cleaning included old account reports, checks and other records primarily from the late 1990s.
Past rounds of shredding documents drew little notice at the harbor district, but this year the district was already facing heavy scrutiny from an entrenched group of opponents. Since September, public criticism has moved to the district’s financial recordkeeping after officials revealed one of their employees had misplaced dozens of cashier’s checks. Berth renters, primarily at Oyster Point Harbor, have become more vocal about payment errors and liens wrongly placed on boats.
Critics have pressed the district to provide accounts receivable reports to show how officials were processing routine transactions. The district delivered those reports, but opponents complained that the documents were heavily redacted and it was impossible to see who paid whom.
Brennan picked up that charge last week, pressing harbor staff to let her see those reports without forcing her to visit the district’s South San Francisco offices. Brennan is currently involved in multiple harassment complaints, and she said her attorney advised her against going to the district’s offices.
Looks like Sabrina Brennan was RIGHT and Robert Bernardo was WRONG about the IT issue.
1:29:50 mark
Web Link
Harbor District thanks persistent critic Web Link
Don't miss out
on the discussion!
Sign up to be notified of new comments on this topic.
Post a comment
Get the day's top headlines from Almanac Online sent to your inbox in the Express newsletter.